Sharing Summary
Sharing controls on Connect Cloud vary based on your plan. You can access your available sharing options from a content card on your Home page or via the top navigation bar on your content’s admin page.
| Public Access - Enabled |
✅ |
✅ |
✅ |
✅ |
| Public Access - Disabled |
❌ |
❌ |
✅ |
✅ |
| Private Link Sharing |
❌ |
❌ |
✅ |
✅ |
| Named Individual Access |
❌ |
❌ |
❌ |
✅ |
| Organization Wide Access |
❌ |
❌ |
❌ |
✅ |
Public Access
Enabled
Set Public Access to Enabled if you want your content to be accessible via a public URL by anyone in the world. For users on the Free or Basic plans, Public Access is enabled by default and cannot be modified.
Disabled
For users on Enhanced or Advanced plans, Public Access is disabled by default. You can enable it at any time to make your content publicly accessible.
Private Link Sharing
If you are on the Enhanced or Advanced plan, you are able to share your content privately via Private Link Sharing.
Activate a private sharing link
- Click the Share icon on a content card or the content’s admin page.
- Toggle the Private link sharing switch on.
- Copy the URL and share
This private sharing link includes a private link token that grants access for external viewers to see your work. These external viewers will not need to create or log in to a Connect Cloud account.
Deactivate a private sharing link
Toggle the Private link sharing switch off to deactivate a private sharing link. People with the original link will no longer be able to access the content.
Generate a new private sharing link
If you no longer wish for people with the original private sharing link to have access to your content, click the reload icon from the Share setting to create a new private link. This generates a new private link token and deactivates the previous one.
Sharing within an organization
Organizations on the Advanced plan can take advantage of more refined sharing controls.
When a piece of content is published to Connect Cloud by an account member with publishing permissions, this member is automatically assigned the role of Editor on the content.
Note: Account Owners and Admins also have full editing rights for all content deployed within the organization.
Content Roles
Each piece of content has its own permissions.
- Editor: Can view, update settings, republish, and assign content roles.
- Viewer: Can view the content.
Individual access
Account Members
Content editors can grant access to specific individuals within the organization account by selecting them from a dropdown list. Access can be granted as either Editor or Viewer, depending on the user’s existing role within the account.
External Guests
Content editors can also invite individuals outside the organization as Content Viewers by entering their email address. An email invitation will be sent with a link to view the content within the organization’s account. External Guests will need to create a Connect Cloud account via username/password, Google, or GitHub authentication before gaining access.
Organizational access
Content editors can also provide bulk access to all account members, with the exception of External Guests.
Disabled
Only individuals who are explicitly set in Individual access can access the content. No other members of the organization will be able to view or edit it.
Viewer
All members of the organization account can view the content.
Editor
All members of the organization account can edit the content, provided their account role has sufficient rights to publish content. Members without those rights will only be able to view the content.